TOWN OF ROSELAND
Request for Proposals
Name of Solicitation: Town of Roseland Waste Disposal Contract
Opening Date: April 15, 2026
Responses must be received by May 15, 2026 at 5:00 PM
Submit email response to roseland748@yahoo.com
Submit non-electronic response to Mayor Van Showers, Town of Roseland, 62438 Commercial Street, Roseland, LA 70456.
This is a request for BIDS. Bids should be emailed to roseland748@yahoo.com or mailed to P.O. Box 302, Roseland, LA 70456 prior to the submission deadline. We are not accepting fax bids at this time.
Line Description Quantity Unit Price
1 Once a week collection of curbside solid waste with 96 gallon containers 530 customers
2 Disposal fee – per ton
3 Roll-off container at Town location for bulky waste items -30 cubic yards 1
4 Additional carts 1
This contract is for a period of twelve (12) months beginning 07/01/2026 to furnish waste disposal services including container rental for the Town of Roseland.
At the option of the Town of Roseland and acceptance by the contractor, this contract may be extended for two (2) additional twelve (12) month periods at the same prices, terms and conditions. Contract may not exceed thirty-six (36) months.
Prior to exercising the Town’s option to extend the contract, the Town will determine if an extension is in the best interest of the Town, taking into consideration current market trends, cost factors, price comparison and similar service in other towns and various other factors as determined by the Mayor.
The Town of Roseland reserves the right to cancel this contract with thirty (30) days notice.
The quantities listed below are estimated usage only. No quantities are guaranteed. Only actual quantities needed will be ordered by the Town of Roseland. In the event a greater or lesser quantity is needed, the right is reserved by the Town of Roseland to increase or decrease the amount at the unit price stated in the bid.
BASIS OF AWARD:
The award of the contract may be made separately, grouped, or all-or-none based on location to the lowest responsible bidder complying with all details of this bis as determined by the Mayor of the Town of Roseland.
Bidders quoting all or none may not be considered for award. Discounts will not be considered in determining low bidder.
INSURANCE:
Insurance shall be carried by the contractor and a certificate of insurance shall be furnished withing ten days after notification. The limits of such insurance shall the follow the attached requirements and shall be from a company licensed to do business in the State of Louisiana.
PAYMENT:
In an effort to increase efficiencies and effectiveness as well as be strategic in utilizing technology and resources, the Town of Roseland strongly encourages vendors to participate in accepting Electronic Funds Transfer (EFT) payments. EFT payments are sent from the Town’s bank directly to the payee’s bank. The only requirement is that you have an active checking or savings account at a financial institution that can accept Automated Clearing House (ACH) credit files and remittance information electronically.
INSTRUCTIONS TO BIDDERS
Read the entire bid, including all terms and conditions and specifications.
All bid prices must be typed, written in ink or submitted electronically, whichever is applicable. Any corrections, erasures or other forms of alteration to unit prices should be initialed by the bidder.
This bid is to be manually signed in ink or submitted online, whichever is applicable.
Bid prices shall include delivery of all items F.O.B. destination or as otherwise provided. Bids containing “Payment in Advance” or “C.O.D.” requirements may be rejected. Payment is to be made within 30 days after receipt of properly executed invoice or delivery, whichever is later.
Amount of Bid Bond required: addressed in the special terms and conditions section, if applicable.
Amount of Performance bond, if required: addressed in the special terms and condition section.
Desired delivery: addressed in the special terms and condition section.
Bids submitted are subject to the provisions of the laws of the State of Louisiana including but not limited to L.R.S. 39: 1551-1736; Purchasing rules and regulations; executive orders; standard terms and conditions; special terms and conditions; and specifications listed in this solicitation.
Important: By signing the bid or submitting the bid online, the bidder certifies compliance with all instructions to bidders, terms, conditions and specifications, and further certifies that this bid is made without collusion or fraud. This bid is to be manually signed in ink or submitted electronically by a person authorized to bind the vendor. All bid information shall be in ink, typewritten or submitted online, whichever is applicable.
Address all inquiries and correspondence to the Buyer at the phone and address shown above.
Conference: addressed in special terms and conditions section, if applicable.
Bid forms: All written bids, unless otherwise provided for, must be submitted on, and in accordance with, forms provided and properly signed. Bids submitted in the following manner will not be accepted:
Bid contains no signature indicating intent to be bound;
Bid not submitted on the Town’s standard forms
Bids must be received at the address specified, or submitted electronically, as specified in the solicitation, whichever is applicable, prior to time and date indicated in order to be considered.
Standards of Quality: Any product or service bid shall conform to all applicable federal and state laws and regulations and the specifications contained in the solicitation. Unless otherwise specified in the solicitation, and any manufacturer’s name, trade name, or catalog number used in the specification is for the purpose of describing the standard of quality, performance and characteristics desired and is not intended to limit or restrict competition. Bidder must specify the brand and model number of the product offered n his bid. Bids not specifying brand and model number shall be considered as offering the exact products specified in the solicitation.
Prices: Unless otherwise specified by the Town of Roseland in the solicitation, bid prices must be complete, including transportation prepaid by bidder to destination and firm for acceptance for a minimum of 30 days. If accepted, prices must be firm for the contractual period. Bids other than F.O.B. destination may be rejected. Prices should be quoted in the unit (each, box,case, etc) as specified in the solicitation.
Deliveries: Bids may be rejected if the delivery time indicated is longer than specified in the solicitation.
Taxes: Vendor is responsible for including all applicable taxes in the bid price.
New Products: Unless specifically called for in the solicitation, all products for purchase must be new, never previously used, and the current model and/or packaging. No remanufactured, demonstrator, used or irregular product will be considered for purchase unless otherwise specified in the solicitation. The manufacturer’s standard warranty will apply unless otherwise specified in the solicitation.
Contract Renewals: Upon agreement of the Town of Roseland and the contractor, a term contract may be extended for 2 additional 12-month periods at the same prices, terms and conditions. In such cases, the total contract term cannot exceed 36 months.
Contract Cancellation: The Town of Roseland has the right to terminate the contract immediately for any of the following reasons: (A) misrepresentation by the contractor; (B) contractor’s fraud, collusion, conspiracy or other unlawful means of obtaining any contract with the Town of Roseland; (C) conflict of contract provisions with constitutional or statutory provisions of state or federal law; (D) abusive or belligerent conduct by contractor towards and employee or agent of the Town of Roseland; (E) contractor’s intentional violation of the procurement code (LA R.S. 39:1551 et seq) and its corresponding regulations; or, (F) any listed reason for debarment under LA R.S. 39: 1672.
The Town of Roseland may terminate the contract for convenience at any time (1) by giving thirty (30) days written notice to the contractor of such termination; or (2) by negotiating with the contractor an effective date. The Town of Roseland shall pay contractor for, if applicable, (A) deliverables in progress; (B) the percentage that has been completed satisfactorily; and, (C) for transaction-based services up to the date of termination, to the extent work has been performed satisfactorily.
The Town of Roseland has the right to terminate the contract for cause by giving thirty (30) days written notice to the contractor of such termination for any of the following non-exclusive reasons: (A) failure to deliver within the time specified in the contract: (B) failure of the product or service to meet specifications, conform to sample quality or to be delivered in good condition, or (C) any other breach of contract.
Default of Contractor: Failure to deliver within the time specified or to provide the services as specified in the bid will constitute a default and may cause cancellation of the contract. Where the Town of Roseland has determined the contractor to be in default, the Town reserves the right to purchase any or all products or services covered b the contract on the open market and to charge the contractor with cost in excess of the contract price. Until such assessed charges have been paid, no subsequent bid from the defaulting contractor will be considered.
Order of Priority: In the event there is a conflict between the instructions given to bidders or standard conditions and the special conditions, the special terms and conditions shall govern.
Applicable Law: All contracts shall be construed in accordance with and governed by the laws of the State of Louisiana.
Compliance with Civil Rights Laws: By submitting and signing this bid, bidder agrees to abide by the requirements of the following as applicable: Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal Employment Opportunity Act of 1972, Federal Executive Order 11246, Federal Rehabilitation Act of 1973, as amended, the Vietnam Era Veteran’s Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and bidder agrees to abide by the requirements of the Americans with Disabilities Act of 1990. Bidder agrees not to discriminate in its employment practices, and will render services under any contract entered into as a result of this solicitation without regard to race, color, religion, sex, sexual orientation, national origin, veteran status, political affiliation, disability or age in any matter relating to employment. Any act of discrimination committed by bidder, or failure to comply with these statutory obligations when applicable, shall be grounds for termination of any contract entered into as a result of this solicitation.
ADA Accessibility Requirements: If applicable, the contractor warrants it will comply with federal and state disabilities laws and regulations and also warrants that the products and services provided conform to the applicable accessibility requirements of WCAG 2.1 Level AA or the most current version, Section 508 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act. The Contractor agrees to promptly respond to and resolve any complaint regarding accessibility of its products and services. If at any time, products and services provided under this contract do not fully conform to the accessibility standards, contractor shall immediately advise the Town of Roseland in writing of the nonconformance and shall provide the Town a plan to achieve conformance to the accessibility standards, including but not limited to, and intended timeline for conformance. Contractor further agrees to indemnify and hold harmless the Town from any claims or damages arising out of its failure to comply with the requirements of this paragraph. Failure to comply with these requirements shall constitute a material breach of this contract and may be grounds for termination of this contract by the Town of Roseland.
Indemnity: Contractor agrees, upon receipt of written notice of a claim or action , to defend the claim or action, or take other appropriate measure, to indemnify, and hold harmless the Town of Roseland, its officers, its agents and its employees from and against all claims and actions for bodily injury, death or property damages caused by the fault of the contractor, its officers, its agents or its employees. Contractor is obligated to indemnify only to the extent of the fault of the contractor, its officers, its agents, or its employees. However, the contractor shall have no obligation as set forth above with respect to any claim or action from bodily injury, death or property damages arising out of the fault of the Town of Roseland, its officers, its agents or its employees.
In accordance with the provisions of R.S. 39: 2192, in awarding contracts after August 15, 2010, any public entity is authorized to reject a proposal or bid from, or not award the contract o, a business in which any individual with an ownership interest of five percent or more, has been convicted of, or has entered a plea of guilty or nolo contendere to any state felony or equivalent federal felony crime committed in the solicitation or execution of a contract or bid awarded under the laws governing public contracts under the provisions of Chapter 10 of Title 38 of the Louisiana Revised Statutes of 1950, or the Louisiana Procurement Code under the provisions of Chapter 17 of Title 39.
Federal Clauses, if applicable
Anti Kickback Clause: The Contractor hereby agrees to adhere to the mandate dictated by the Copeland “Anti-Kickback” Act which provides that each contractor or subgrantee shall be prohibited from inducing, by any means, any person employed in the completion of work, to give up any part of the compensation to which he is otherwise entitled.
Clean Air Act: The Contractor hereby agrees to adhere to the provisions which require compliance with all applicable standards, orders or requirements issued under Section 306 of the Clean Air Act which prohibits the use under non-exempt contracts, grants or loans of facilities including on the EPA list of violation facilities.
Energy Policy and Conservation Act: The Contractor hereby recognizes the mandatory standards an policies relating to energy efficiency which are contained in the State Energy Conservation Plan issued in compliance with the Energy Policy and Conservation Act.
Clean Water Act: The Contractor hereby agrees to adhere to the provisions which require compliance with all applicable standards, orders or requirements issued under Section 508 of the Clean Water Act which prohibits the use under non-exempt federal contracts, grants or loans of facilities included on the EPA List of violating facilities.
Anti-Lobbying and Debarrment Act: The Contractor will be expected to comply with federal statutes in the Anti-lobbying Act and the Debarrment Act.
Secretary of State Registration: In accordance with Louisiana Law, all corporations and limited liability companies must be in good standing with the Louisiana Secretary of State in order to hold a purchase order and/or contract over $25,000.00
All bid amounts shall be submitted in United States Dollars.
Independent Price Determination: By signing and submitting a bid, the bidder certifies that the price submitted was independently arrive at without collusion.
E-verify: The Contractor shall comply with the provisions of LA R.S. 23:995 and federal law pertaining to E-verify in the performance of services under the contract.
Cost of notice: $185.25